Web Module for Animal Orders

This module allows you to manage animal orders made at the pet store. Six different “states” are available for animal orders (pending, accepted, refused, partially received, received and canceled). When an order is placed, by default, it appears as “pending”. It is only when the Animal Facility Administrator has evaluated the order that it will change to “accepted” or “refused” status, as the case may be.

PDF general tutorial from Anibio

The old animal entry request form can be put back into service,
if Anibio is Out of Service:

Link of the old form

2.1. New

In order to order animals, the user must complete the following data:

User data:

  • Procedure (*): The user must select from the drop-down menu the procedure to which he wishes to assign the animals in the order. Mandatory field.
  • Principal Investigator (*): The user must select from the drop-down menu the principal investigator of the procedure selected in the previous drop-down menu. Mandatory field.
  • Associated researcher: The user can select from the drop-down menu the associated researcher of the procedure selected in the previous drop-down menu. Optional field.

Order data

  • Order code: this field is displayed in white and cannot be filled in manually. The application will automatically assign each order a code that will include the center code + the correlative number + the last two digits of the current year.
  • Order date (*): select the order completion date from the calendar. Mandatory field.
  • Supplier (*): The user must select the supplier of the animals from the drop-down menu. All the lots within the same order will be sent to a single supplier. In the case of having selected an “internal” supplier from the supplier drop-down menu, the user orders animals that they are already registered in the animal facility. These animals will not be ordered or purchased from an external supplier. Once the order has been accepted, the animals must be transferred from an internal stock or breeding procedure to the procedure for which the animals were ordered (using the internal transfer functionality in animal management, on the part local of the application).

The validation of species and number of animals for each order line will be done for the procedure for which the animals were requested. However, once the command has been completed, and it goes into the & lt; & lt; pending & gt; & gt ;, animals ordered will not count as animals associated with the procedure. Animals will be added to the procedure once the internal transfer has been completed.

  • States (*): Six different states are available for animal orders (pending, accepted, refused, partially received, received and canceled). When a new order is placed, by default, it appears as “pending”. It is only when the Animal Facility Administrator (defined as such by his user profile) has evaluated the order that its status will change to << accepted >> or << refused >> on the cases.
  • Comments: free text field (maximum 500 characters).
  • Attached Files: the user will be able to attach files related to the order.

 

 

Command lines

Before saving the data of a command line, the user will have to fill in the mandatory fields of the request form described above. To register an order line, the user must then click on the icon. The application will open the command line form where the user will have to enter the following data:

  • Species (*): The user must select from the drop-down menu the requested species. Mandatory field.
  • Strain (*): The user must select from the drop-down menu the requested strain. This field is not required. If in the configuration of the selected procedure the associated species type is blocked, the drop-down menu will only display the species associated with this procedure.
  • Source: The drop-down menu allows you to select the origin or source of the selected species. Depending on whether the selected species matches << primate >> or not, a different list will be displayed. This list corresponds to the data entered in the << Name >> of the configuration of << Source >> performed by the administrator. If only one source has been registered in the configuration module, this source will be displayed by default (editable).
  • Primate generation: In the event that the selected species is a primate, the drop-down menu will activate.
  • Sex (*): The user must select from the drop-down menu the sex of the animals included in the order (male, female, indifferent). This field is not mandatory.
  • Age (*): you must select the age of the animals included in the order. It is mandatory to record age or weight.
  • Age unit (*): drop-down menu with the options of days, weeks, months.
  • Minimum weight (*): the user can register the minimum weight of animals included in the order. It is mandatory to record age or weight.
  • Maximum weight (*): the user can register the maximum weight of the animals included in the order. It is mandatory to record age or weight.
  • Unit weight (*): drop-down menu with options of g, kg.
  • Number of animals (*): mandatory field. The user must record the number of animals solicited. The app will check that in each order at least 1 animal has been registered.
  • Transgenic line: it is possible to select the transgenic line of the animals included in the order. The transgenic lines displayed are those associated with the procedure selected in the order. Once the line is selected, the corresponding gene (s) will be displayed. The user will then be able to indicate the genotype of each gene.
  • Genes: these will be automatically loaded when selecting a specific transgenic line.
  • Genotypes: it is possible to select the genotype for the genes that the animals included in the order must have. If a gene has been registered, registration of the genotype will be mandatory. Among the different genotypes it will be possible to select the default genotype “*” (fixed genotype that cannot be modified in the database).
  • Expected Receipt Date: Select the expected delivery date from the calendar. The expected delivery date may vary depending on the lots of animals included in the order.
  • Status (*): this field corresponds to the status of each order line. This is a gray, non-editable field that will automatically change depending on the actions performed. There are three different states: “Not Received”, “Received”, “Canceled”.
  • Date Received: Once the user registers the date of receipt, the line status automatically changes from “Not Received” to “Received”. This is a required field when it comes to changing the state of the command line.
  • Delivery note number: the user can indicate the delivery note number. This is not a mandatory field, however it will be mandatory to indicate the date of receipt in order to record the delivery slip number.
  • Line observations: free text field (alphanumeric with a maximum length of 150 characters).

After entering the animal details, the user must click on the “Add” button to add batches of animals in the order. Command lines are added to the command screen table. If the user wishes, he can modify the order lines. To do this, you must click on the magnifying glass to open the detail of the row. Once opened, the user can simply modify a data or add a new line from the previous line (with or without added modifications). If the user wishes to modify the data of a line he must click on the “Modify” button. If he wishes to add a new line from the previous one, he must click on the “Add” button.

In order to undo a line, the user will need to click on the red cross icon.

Once all the necessary details have been entered and the order lines added, click “OK” to save the order.

To exit the screen, click “Cancel” and the screen will close without saving the recorded information.

 

NEW COMMAND

Note (1): the application will check that the number of active animals + the number of inactive animals (animals eliminated whose elimination type is not ” Entry error ”) + the number of animals that you wish to order / register of internal origin / accept the transfer, DOES NOT exceed the maximum number of animals allowed per procedure. Therefore, when registering a new order, the user will receive a message (simply warning or blocking, depending on what has been defined for the selected procedure) if the maximum number of animals allowed per species has been exceeded. .

Source